The name of this organization is the Avon Lake Athletic Boosters, Inc. For purposes of this document, the organization will herein be referred to as ALAB.

1. ALAB is organized exclusively for the charitable purpose of raising monies in any way permitted by law in order to promote and support all Avon Lake High School and Learwood Athletic Programs that are approved by the Avon Lake City School Board and to encourage and stimulate citizen interest and participation in and support of community amateur athletics; to undertake activities for the betterment and safety of athletic programs in the community; and to provide scholastic athletic equipment and facilities for the betterment of the community.

   2. ALAB is organized exclusively for charitable purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code.

1. ALAB shall be non-commercial, non-sectarian, and non-partisan.

2. The name of ALAB or the names of any members in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or for any purpose not appropriately related to promotion of the objectives of ALAB.

3. ALAB or members in their official capacities, shall not, directly or indirectly, participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.

4. ALAB may cooperate with other organizations and agencies concerned with the betterment of the community, but persons representing ALAB in such matters shall make no commitments that bind ALAB.

5. No part of the net earnings of ALAB shall inure to the benefit of, or be distributable to, its members, directors, trustees, officers, or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II.

Section 1 - Eligibility

Membership shall be open, without discrimination, to anyone who believes in and supports the mission and purposes of ALAB.

The Avon Lake High School Athletic Director and Superintendent are automatic members of ALAB.

Section 2 – Privileges and Voting Rights

1. Upon payment of dues, each member shall be entitled to full membership privileges, including the right to vote at meetings. All members must be present at meetings to vote. No votes by proxy are permitted.

2. Student 18 years or older and General Members shall have one (1) vote.

3. Family memberships shall have no more than 2 votes.

4. All other membership levels shall have one (1) vote per member.

5. There shall be no voting by proxy in any type of meeting of ALAB.

6. Members who are under 18 years of age are prohibited from signing contracts that bind the members of ALAB.

7. Student members who are 18 years of age or older must abstain from voting on any topic in which they may directly benefit.

8. Eligibility for ALAB Scholarship shall be limited to any Booster member in accordance with the Scholarship Application as detailed in ALAB Standing Rules.

9. Membership must be renewed annually and begins on July 1st and ends on June 30th each year.

Section 1 – General Powers

The affairs of the corporation shall be managed by its Officers subject to the will of the membership. Said Officers shall also have control and management of all property of ALAB.

Section 2 – Responsibility

The Officers shall transact such business as may be referred to it by the general membership; and as provided by the terms of these Bylaws, shall act in emergencies between meetings of ALAB; shall fill vacancies in office; and shall report at the regular meetings of ALAB.

Section 3 – Number and Tenure

1. There shall be up to five (5) Officers, all of whom are elected.

2. There shall be one (1) ex-officio non-voting member who shall be the Athletic Director or the Superintendent’s designee.

3. Each elected Officer shall hold office for one year, which shall begin on July 1 or until resignation, removal from office, or death.

4. Each of the elected Officers shall, in addition to their role as Officer, also be elected to and hold contemporaneously with their duty as Officer, one of the following offices: President, VicePresident, Secretary, Treasurer & Marketing.

Section 4 – Compensation

Officers as such shall not receive compensation for their services. However, by resolution, ALAB can agree to indemnify any Officer for reasonable expenses and costs actually and necessarily incurred by him or her in connection with any claim asserted against that person by action in court or otherwise, by reason of their being or having been such Officer, except in relation to matters as to which they shall have been guilty of negligence or misconduct in respect to the matter in which indemnity is sought.

Section 5 – Conflicts of Interest

All potential conflicts of interest must be disclosed immediately by the Officers to the Executive Board and will then be handled in accordance with ALAB Conflict of Interest Policy

Section 1 – Nominating Committee

There shall be a nominating committee for Board Seats composed of three (3) current members: one (1) Officer and two (2) members. The President may not serve on this committee.

1. The President shall appoint the members of the nominating committee at the March general meeting.

2. The Officer shall serve as the Chair of the nominating committee.

3. The committee will be provided with an updated roster and current Bylaws.

4. The nominating committee shall nominate one (1) eligible person for each office to be filled and report its nominees to the general membership meeting in April. Additional nominations of eligible members may be made from the floor at the April meeting

5. The consent of each candidate must be obtained before their name is placed in the nomination

Section 2 – Eligibility

The following provisions govern the eligibility of individuals to be officers of ALAB:

1. Nominees must be current members of ALAB.

2. Nominees for President and Vice-President must have served as an ALAB officer or chaired an ALAB committee within the previous three (3) years. The Nominating Committee may make a recommendation of other suitable candidates for these positions.

Section 3 – Election

Officers shall be elected at the general membership meeting in the month of May. The vote shall be conducted by ballot and a majority vote shall elect. When there is only one candidate for any office that election may be held by voice vote.

Section 4 – Term

Newly elected Officers will assume their official duties on July 1. They shall serve for a term of one (1) year or until resignation, removal from office, or death. Officers do not have term limits and may be reelected into the same or different office by majority vote. Past Presidents are encouraged to remain for 1 year as President Emeritus in order to guide and consult the newly elected President.

Section 5 – Vacancies

A vacancy in any office shall be filled for the unexpired term, by a person elected by a majority vote of the remaining Officers with the exception of the Presidential vacancy, which is automatically filled by the VicePresident.

Section 6 – Newly Elected Officers

The period between the May election and the assumption of duties on July 1 shall be used for the orientation of the Officers-elect. At Executive Board meetings, the Officers-elect shall serve as ex-officio non-voting Officers during the aforementioned period. At general membership meetings, the Officers-elect shall attend and vote as regular general members during the aforementioned period.

Section 1 – President

1. Presides at meetings of ALAB.

2. Appoints Chairs of committees as outlined in Article VIII.

3. Acts as ex-officio member of all committees except the Nominating Committee.

4. By the May meeting, appoints two people to audit ALAB Treasurer’s records at the end of the fiscal year on June 30.

5. Will be an authorized signer on all bank accounts.

6. Establishes schedule of meetings and confirms site with ALHS office.

7. Prepares the meeting agendas.

8. Schedules monthly meeting or phone call with the Athletic Director or the Superintendent’s designee before each monthly general meeting.

9. Has the ability to call Executive Meetings

10. President has the authority to assign and revoke check writing privileges as needed for gaming account for individual Avon Lake Athletic Booster members.

Section 2 – 1st Vice-President

1. Has the first right of refusal for assuming the duties of President in the event of a vacancy in that office.

2. Presides at meetings in the absence of the President.

3. Acts as an aide to the President.

4. Coordinates all fundraising activities.

Section 3 – Secretary

1. Records the minutes of ALAB meetings and prepares them for publication and distribution to all members.

2. Records the minutes of the Executive Board meetings for the Officers.

3. Shall have copies of ALAB Bylaws, Standing Rules, and Roberts Rules of Order. Newly Revised.

4. Handles correspondence as needed.

5. Ensures current Bylaws and Standing Rules are posted on ALAB website.

Section 4 – Treasurer

1. Shall have charge of all funds and maintain a full and accurate account of the receipts and disbursements of ALAB.

2. Make disbursements as authorized by the President, Executive Board, or membership in accordance with the budget adopted yearly by ALAB.

3. Provides a financial statement at each meeting.

4. Prepares and publishes an annual report of income and expenditures prior to audit.

5. Has the books audited annually by an independent party appointed by the President after the end of the fiscal year and reports the findings of the audit to the Executive Board.

6. Prepares a budget to be submitted to the Officers at the Executive Board meeting in July.

7. The Treasurer is an authorized signer on all bank accounts.

8. Arranges for the preparation of federal tax returns upon the conclusion of the fiscal year of June 30, prior to transferring the books to the Successor Treasurer.

9. Maintains an ongoing record of the items purchased for and donated to the Avon Lake High School Athletic Department.

10. Sends a letter to the Athletic Director at the end of each school year detailing the purchases made and donated to the Avon Lake High School Athletic Department.

11. In the event that the entire Board is vacant, the Athletic Director shall serve to oversee and re-establish a new Board.

Section 5 – Marketing

1. Acts as the liaison between the Avon Lake High School and Learwood coaches, parent representatives, and student-athletes to communicate ALAB events, fundraising guidelines, funding request protocol, and requirements for receiving funding.

2. Ensures the smooth management and ongoing updates of the ALAB website, social channels, email, and text message content and provides the developers and designers with new content requirements and deployment timelines.

3. Reports ongoing updates from marketing development teams to the Board as needed.

4. Polices the use of the ALAB brand, ensuring that the name and logo are used consistently in any and all print, digital, and verbal communications.

5. Spearheads new methods for community engagement and campaigning for new memberships.

6. Defines, develops, and maintains processes for intra-organizational communications, ensuring that members are well-informed on all ALAB matters

Section 1 – Appointment

Committees shall be appointed by the President.

Section 2 – Bylaws Committee

Each third year, or as needed, the President shall appoint a Committee to review and make recommendations on revisions to these Bylaws.

Section 3 – Committee Minutes

Each committee shall appoint a Recording Secretary to record the minutes of committee meetings. Minutes shall be submitted to the Board Secretary for filing purposes..

Section 4 – Quorum

The quorum of any committee shall be a majority of its members.

Section 5 – Audit Committee

An Audit Committee appointed by the President shall consist of at least one member without check signing privileges. The duties of this committee are to audit the treasurer’s accounts and sign an audit report at least every two years or as needed.

Each sport or activity shall be represented by one (1) member of ALAB. This individual will be known as the Parent Representative of that sport.

All funding requests for sports must be submitted in writing on the ALAB Funding Request Form found on the ALAB website (www.avonlakeathleticboosters.org) and presented to the Avon Lake High School Athletic Director. The ALHS Athletic Director presents each request to the ALAB at the monthly meetings. The Athletic Director will communicate the ALAB’s decision back to the Parent Representative, who will to relay the information to the respective team.

In the event that ALAB grants funding requests, any requirements in the form of team-member volunteer contributions will be outlined and must be adhered to.

Section 1 – General Meetings

General meetings of ALAB shall be held on the 3rd Monday of each month unless the high school is closed. In this case, the meeting will be scheduled for either the previous or the following Monday.

Section 2 – Meeting Location

The meeting location shall be designated by the Officers and must be held in any public place within the City of Avon Lake.

Section 3 – Special Meetings

Special meetings may be called by the President or the Officers. Notice shall be sent to all members at least two (2) days prior to such a meeting. Meetings must be held in any public place within the City of Avon Lake. Executive Meetings can be called by the President. Notice shall be given to the Board at least 24 hours in advance of the scheduled meeting time. Less advance notice can be given only if every Board member agrees. The President reserves the right to appoint Executive Committee Members as needed.

Section 4 – Quorum

A quorum for the transaction of business in meetings of ALAB shall consist of three (3) Officers and five (5) members in attendance.

Section 5 – Annual Officer Meeting

An annual meeting of the Officers shall be held in June to review the past year. Majority of the whole authorized number of Officers is necessary to constitute a quorum for a meeting of the Officers. A majority of Officers constitutes a quorum when a vacancy in the board occurs.

Section 6 – Meeting Notification

A notice must be sent via email to all Officers, sports representatives, committee chairs, and the general membership prior to each meeting.

Section 1 – Gifts to Teams

1. ALAB may purchase items for the benefit of any of the School Board approved teams or clubs within certain parameters. Items must be donated to and remain the property of the Avon Lake High School and/or Learwood Middle School Athletic Departments. ALAB does not purchase items that become personal property of an athlete. Exceptions to this may include special purchases such as State Championship Rings or T-Shirts.

2. Written requests for assistance, whether monetary or otherwise, to this organization shall be reviewed by the ALHS Athletic Director or the Superintendent’s designee to ensure that the request is within the parameters of the Bylaws of ALAB. The Athletic Director or the Superintendent’s designee will present the recommended requests to The Booster members at a monthly general meeting for approval by majority vote.

3. General distributions made for activities relating to the primary purpose as stated above are authorized by a simple majority vote of the membership present at a regular meeting. All other distributions are only authorized on an individual, one-time-only basis by a two-thirds majority vote of the membership present at a regular meeting.

4. ALAB reserves the right to purchase equipment for any School Board approved teams or clubs as needed outside of the budget assigned to the Athletic Director.

Section 2 – Scholarships

ALAB distributes funds annually to Avon Lake High School student athletes according to the application process as provided in ALAB Standing Rules.

Section 3 – Weight Room

ALAB may make distributions to the Avon Lake High School Weight Room for repair, replacement, or new equipment as deemed necessary and agreed upon by ALAB members and the Athletic Director or the Superintendent’s designee.

Section 4 – Discretionary Spending

The President has the authority to authorize purchases autonomously for any operating expenditures under $2,000 with one additional Board Member’s approval who will not be directly benefitting from the purchase. Expenditures of $2,000 or more require a confirming vote from 2/3 of the Board.

Section 5 – Straight Donations to School Board-Approved Teams & Clubs

ALAB may vote to allow a straight donation in any dollar amount to the School Board Approved Teams and Clubs for the Athletic Director to appropriate as needed to cover deficits.

The fiscal year of ALAB shall begin on July 1 and end on the following June 30.

Upon the dissolution of the corporation, the Officers shall, after paying or making provision for the payment of all of the liabilities of the corporation, dispose of all of the assets of the corporation exclusively for the purposes of the corporation in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501 (c) (3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Law, as the Officers shall determine. Any such assets not so disposed shall be disposed of by the Court of Common Pleas of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.

The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall govern ALAB in all cases in which they are applicable and in which they are not in conflict with these Bylaws, Standing Rules, special rules of order, or Articles of Incorporation.

These Bylaws may be amended at any regular general meeting of ALAB by a two-thirds vote of those present and voting. Notice of proposed amendments must have been provided to the membership at the previous meeting. ALAB may appoint a committee to submit a revised set of Bylaws as a substitute for the existing Bylaws only by a majority vote at a meeting of the general membership or by a two-thirds vote of the Board. The requirement for the adoption of a revised set of Bylaws shall be the same as in the case of an amendment.